Minutes of the Council Meeting
Mar
2nd - Mar 3rd, 2007
IFIP Council Mar 2nd/Mar
3rd, 2007
New
IFIP members
IFIP welcomed
IFIP’s Golden
Jubilee
In order to celebrate IFIP’s 50th
anniversary it has been decided to publish a book “IFIP 50 years” following the
pattern of “IFIP 36 years”. It has been suggested to devote some part to
historic developments at major events of IFIP TCs and WGs; IFIP World Computer
Congress 2010 will devote some slot to IFIP 50 years. IFIP Member Societies are
invited to host IFIP events with special reference to IFIP 50 Years, or to
include some IFIP related part (“IFIP Day”) in some MS event.
Finance
The report
for 2006 showed a surplus of 118,928 EUR (budget was 3K EUR). There has been a
significant decrease in income and no changes in expenses. Income from Return
on Assets was a surplus of 129 K EUR,
Dues from Members were lower than the budget, royalties from
Publications were decreased by 105K EUR, proceeds from activities include
proceeds from TC Events were 60K EUR, which was slightly over the budget.
IFIP
Strategy plan
The document containing
IFIP’s strategic aims and scopes and objectives as well as proposed projects
was well received from Council. A further developed plan will be developed and
tabled at GA 2007.
Restructuring
EB and Council
After some changes and
additions suggested and discussed within Council the document was accepted by
Council. It will be tabled at GA 2007.
WITFOR
2007
Organization is on
track. There are some concerns about the website. From the safety / security
side there are no problems reported for the moment.
Professionalism
Programme
Council agreed that IFIP will
provide initial funding of up to €50K to match funding provided by the Member
Societies on the Working Party between Council and GA 2007. Council noted and
accepted unanimously that the cost of the next phase of the project is expected
to require a further commitment of funds by IFIP of up to €150K to match
further funding contributed by IFIP member societies.
Publications
Springer has teamed up
with Google for a better search use of Google’s Search engine. Springer has
also worked on a plan to enable continued free access to the IFIP series.
Royalties paid to IFIP totalled in 2006 41,149 EUR for IFIP’s main series and
57,580 EUR for LNCS.
IFIP
Digital Library
A confidential memo
about the analysis of the proposed options for a Digital Library has been
submitted to the President. Further work on this project will be done by a
special task force established by the President / President Elect.
Technical
Issues
Technical Assembly
approved the establishment of WG 14.6 and WG 14.7. TA requested strongly to
improve IFIP’s accounting system in order to provide TCs quickly with
sufficient details to analyze deviations in trends and budgets.
IFIP Council Mar 2nd/Mar
3rd, 2007
|
Task -------------------------------------------------------------------------------------- |
Person / Body ----------------------- |
|
IFIP membership: o
Preparing a list of
target societies |
Secretariat |
|
Publications: o
Population of
Digital Archive with historical IFIP proceedings o
Copyright form / policy o
Preparation of a report and recommendations relative to
publications pricing and royalty distribution and distribute to committee
members o
Preparation and circulation of a draft statement of IFIP
publication policy. o
Preparation of
detailed analysis and proposal for Digital Library to be tabled at GA
2007 |
Secretariat / Event Organizers J.Turner J.Turner J.Turner DL task force |
|
IFIP Strategy Plan: o
Prepare further developed
project plan to be tabled at GA 2007 |
L Strous |
|
Finances: o
Preparation of
Budget 2008 with two sets of figures, with and without subscription reduction o
Enhance
administration of finances in order to provide appropriate information to FC
and TCs o
Proposal for
distribution of WCC proceeds to TCs |
FC / Treasurer EB / Secretariat EB, FC |
|
WITFOR 2007: o
Inform GA representatives
about improved safety/security situation and ask for confirmation of
attendance |
President / Secretary |
|
IFIP Events: o
Develop proposal for
risk sharing in IFIP events |
EB |
|
Marketing: o
Investigation of costs
for business cards for IFIP leading members |
EB |
IFIP Council Mar 2nd/Mar
3rd, 2007
|
C Avram |
Trustee |
|
K Brunnstein |
President |
|
G Engel |
Trustee |
|
A Frisiani |
Trustee |
|
R Johnson |
Secretary |
|
D Y Kim |
Vice-President |
|
R Morel |
Trustee |
|
|
Vice-President |
|
B von Solms |
President Elect |
|
L Strous |
Vice-President |
|
J Turner |
Trustee |
|
|
|
|
M Hinchey |
TC 1 |
|
J Wibe |
TC 3 |
|
R Waxman |
TC 5 |
|
C Avgerou |
TC 9 |
|
F Rammig |
TC 10 |
|
L Strous |
TC 11 |
|
M Bramer |
TC 12 |
|
A Pejtersen |
TC 13 |
|
M Rauterberg |
TC 14 |
|
|
|
|
Observers |
|
|
J Bishop |
IPC WCC 2008 |
|
A Brais |
Springer SBM |
|
I De Lotto |
OC WCC2008 |
|
|
|
|
C Hughes |
BCS Past President |
|
|
BCS President |
|
C Thompson |
BCS |
|
|
|
|
Secretariat |
|
|
|
IFIP Secretariat |
|
B Brauneis |
IFIP Secretariat |
|
|
|
|
Apologies |
|
|
D Brady |
Trustee |
|
J Granado |
Trustee |
|
D Khakhar |
Treasurer |
|
J-C Laprie |
Vice-President |
|
I Lasiecka |
TC 7 |
|
G Leduc |
TC 6 |
|
R Meersman |
TC 2 |
|
R Nakatsu |
SG 16 |
|
R Reis |
Trustee |
|
D Roode |
TC 8 |
IFIP Council Mar 2nd/Mar
3rd, 2007
The President opened the Council meeting and welcomed all participants. He conveyed
his appreciation to Mr Roger Johnson and BCS for the meeting arrangements and
warm hospitality. The President thanked
especially the BCS President Mr Nigel Shadbolt for hosting the IFIP Council.
The
President congratulated Mr Schlamberger to his new
position as President Elect of CEPIS. He welcomed Mr Rauterberg representing Mr
Nakatsu from TC 14 at his first Council meeting. The President welcomed also
BCS President Shadbolt, Mr Hughes and Mr Thompson from BCS, Mrs Bishop and Mr
De Lotto (IPC and OC WCC 2008) and Mr Grafendorfer (Austria) as observers.
The Secretary announced the Council attendance and apologies received (please refer to
the attendance list). The President
sent greetings from the Council to Mr Granado wishing him quick recovery.
Council unanimously ADOPTED
the Agenda.
The
President reported
that in 2007 IFIP welcomed
Presently, IFIP has 52 members, 3
corresponding members and 9 affiliates. With regret, Member Societies in
Since GA-2006 in
concentrated on the following projects:
o
further development of IFIP Strategy (Mr Strous, EB),
o
suggestions for improved structures of IFIP work (Mr von
Solms, EB)
o
preparing IFIP Golden Jubilee, including WCC-2010 (Mr
Brunnstein, EB)
o
preparing IFIP Digital Library (Mr Turner, Publications
Committee, EB),
o
further developing the “Professional Practice” project (Mr
Johnson and Task Force),
o
and preparing WITFOR-2007 in
All (and more) are presented in
detail in Council-2007 (see related Tabs).
Concerning IFIP Golden Jubilee (as
main headline under which events during 2010,
50th anniversary of IFIP
foundation may be presented and marketed) the
President reported that first ideas have been suggested:
Mission:
IFIP is well aware of its past, especially including advances and experiences.
Consequently, some reflections on history of IFIP, TCs and WGs in related
events are suggested. Based on its historical background, IFIP will continue to
look into the future and address technical developments of Information and
Communication Technologies and how these may shape economy, government and
organisations, society and the life of individuals.
IFIP Golden Jubilee could best be
promoted in four directions:
o
The book “IFIP 50
years” follows the pattern of “IFIP 36 years” written by IFIP Historian
Heinz Zemanek, who has agreed to support the new book,
o
Major events of IFIP TCs
and WGs
may devote some part to historic developments (possibly IFIP contributions) in
their area.
o
IFIP World Computer
Congress 2010 will devote some slot to IFIP 50 years (details to be discussed with
WCC-2010 organiser and IPC-2010).
o
IFIP Member Societies are invited to host IFIP
events with special reference to IFIP 50 Years, or to include some IFIP related
part (“IFIP Day”) in some MS event.
Besides those projects, the President wished to emphasize that
work of TCs, WGs and projects (such as the AGORA project) has continued on a
high level of activity (see TC reports). Among forthcoming events, 3rd WITFOR
(August 2007,
Finally,
the President thanked IFIP’s
secretariat staff including
The
Secretary reported that the Secretariat continues to run smoothly and he expressed
IFIP’s thanks to them for their hard work. A major activity has been to prepare
the text for the IFIP Bulletin 2007 which will include full individual names
and the aims and scopes of WGs.
The
Secretary
informed Council that starting with 2007
At the time of writing, the
following countries are three years in arrears with their subscription and will
be suspended at GA –
The following have not yet paid for
2006 –
The
Secretary
informed Council that EB is keen to avoid unnecessary use of paper documents
and experimented with holding a paperless EB meeting during the Strategy
meeting in
The
Secretary informed
Council that the annual meeting with representatives of CEPIS will take place
in
Digital
Archive:
The Secretariat continued to
populate the Digital Archive which holds copies of all IFIP publications. The
intention is to ensure that IFIP has an electronic copy of all IFIP
publications and will safeguard IFIP’s interests whatever happens in the future
with publishing. All past editors of IFIP proceedings who have retained
electronic versions are invited to contact the Secretariat with a view to
including the material.
IFIP News continued to appear
regularly and another issue will appear shortly after
Council. Any news of events, publications or other matters of interest for
inclusion in IFIP News should be sent
to the Eduard. JPEG illustrations are very welcome.
The
Secretary reported that EB had met twice since GA 2006, once in December in
EB continues to monitor progress on
WITFOR and WCC conference series closely. These will be reported elsewhere in
the Council meeting.
EB continues to supervise the Secretariat’s
implementation of the new IFIP web site using a CMS. EB continued to
investigate whether TC/WG web sites can be hosted and updated by the IFIP
Secretariat.
EB noted good progress on the
proposed Professionalism programme, IFIP Strategy report and EB/Council
restructuring.
EB was actively pursuing new
members. The Secretariat has been asked to prepare a list of target societies.
In absence of the
Treasurer Mr Strous presented the
Treasurer’s Report with the substantial changes by the auditor.
As usual the report
consisted of three parts:
2006 Result to be
accepted by Council
2007 Budget to be reviewed by Council
2008 Budget Guidelines to be considered by Council
2006 Result
The 2006 accounts were
considered in February 2007 in co-operation with our auditor in
Mr Strous reported that the 2006 result, after amortisation and
depreciation according to approved policies reflected a surplus of 118.928 EUR. The result was much better than the
budgeted surplus of 3 K EUR.
Compared with 2005, the
2006 result showed a significant decrease in income and no changes in expenses.
The Final Result showed an increase in IFIP’s General Fund by 134 K EUR.
Key figures for the last
five years are:
(Amounts in K
EUR) 2006 2005 2004 2003 2002
Income 390 739 359 568 76
Expenses 272 271 219 374 264
Result 119 467 140 194 -188
Assets 2611 2580 2171 2074 1832
Liabilities 24 101 157 185 114
Funds 2587 2479 2013 1889 1717
The total income was 390 K EUR, which was below the budgeted 406 K
EUR. Income from Return on Assets, managed by UBS London since 1990 was a
surplus of 129 K EUR, which was higher than budgeted amount of 103 K EUR. Dues
from Members were lower than the budget. Royalties from Publications were
decreased by 105K EUR, or 58%, to 75K EUR. Proceeds from Activities include
proceeds from TC Events were 60K EUR, which was slightly over the budget.
Both Royalties from Publications and Proceeds from Activities should be
analysed by Technical Assembly and Publication Committee.
Total expenses were 272K EUR, or 24,3% below budget.
However, there have been higher expenses for Marketing and Publication
Committees than the budget. All TCs had positive balance available at end of
2006, totalling of 364 K EUR.
The Final Result, after
Special Funds Provision, was an increase in IFIP’s General Fund by 134K EUR to 2212K EUR.
2007 Budget
Mr Strous reported that 2007 Budget was approved by General Assembly
in Santiago de Chile. The 2007 budget implied total income of 397 K EUR and
total expenses of 368 K EUR, thus giving a budgeted result a surplus of 28 K
EUR. On the income side Royalties of 96 K EUR was estimated as a tentative
figure. Other components of the income consist of the Dues from members (182 K
EUR), Proceeds from Activities (59 K EUR) and Return on Assets (60 K EUR).
On the expense side,
expense for the Administrative Secretariat was estimated to 203K EUR. Other
major expenses are due to funded expenses budgeted by technical committees for
technical support and DCSC support. The DCSC support included compensation to
developing countries according to the voucher scheme and Sustainable
Development Programme (SDP).
No changes in the budget
are proposed.
2008 Budget Guidelines
At EB meeting in Santiago
de Chile on 28 August 2006 EB has decided for FC to make budget for 2008 and present
at GA 2007 with two sets of figures, with and without subscription reductions.
Council unanimously ACCEPTED the report.
In absence of Mr Granado (FC Chair) Mr Strous presented the report of
Finance Committee. Finance Committee has analyzed the draft 2006 figures as
provided by the IFIP accountant. Compared to the figures provided in the
Treasurer’s report of 2 February 2007, a few corrections have been made. The
corrected figures are presented to the Council with the proviso that the
Treasurer has not yet discussed the corrections with the accountant and that
the final audited figures will be provided shortly.
IFIP business
If the “Return on Assets” has been
removed IFIP’s business has severely decreased in comparison with the previous
year:
Year Income Expenses Balance %
Dev. in Balance
2004 279,108 219,915
59,122
2005 471,528 271,851 199,676 +238 %
2006 284,966 272,169
12,797 -94 %
This resulted in a very low
operational (non-financial) result. It was mainly due to the decrease of
“Royalties from Publications” (-58 % or -106 K-EUR) and “Proceeds from
Activities” (-52 % or -65 K-EUR). FC was rather worried with the 2006 exercise
and, as already reported in August 2006, believed that EB must understand if
this substantial decrease in “Income” is incidental or structural.
The “Expenses” side of the balance
sheet showed good control of the regular operating expenses. The total expenses
were almost the same as in 2005, and the policy line that the cost of the
secretariat should be covered by the membership dues has been met.
Year Expenses
Deviation % Dev.
2004 219,915
2005 271,851 +51,936 +24 %
2006 272,169 +318 +0 %
Return on Assets
Considering the “Return on Assets”
alone, the 2006 performance was below 2005 and far ahead of the budget. The
comparison with two previous years showed the following picture:
Year Assets Return
% Return % Dev.
2004 2,171,203 80,760 +3.7 % - 46 %
2005 2,580,108 268,154 +10.4
% +281 %
2006 2,610,840 105,131 +4.0 % -61 %
The “Securities at Market Value”
kept above the booking value and increasing their worth:
Year SMV SBV
Appr/Depr. % Ap./Dep.
2004 1,710,331 1,697,072
+13,259 +0.8 %
2005 2,060,728 1,798,632 +262,096 +14.6 %
2006 2,264,440 2,094,067 +170,373 +8.1 %
The 2006 Appreciation/Depreciation
figure was provisional as the accounts did not have yet the auditor’s complete
certification.
The Finance Committee proposed this
Council to accept the provisional 2006 “actual accounts”.
Council unanimously ACCEPTED the provisional 2006
accounts.
2007 BUDGET
Mr Strous informed Council that
the FC examined the 2007 Budget and compared it with the 2006 actual figures
and considered that there is no reason to vary the budget at this stage.
FC advised EB to pay due attention
to business in 2007. FC also urged EB to enhance the administration of IFIP in
a way that it provides the appropriate information to help EB analyze and
understand in a timely manner, whether decreases in Income and/or increases in
Costs are incidental or structural and to enable EB to take timely appropriate
action.
Council supported the advice.
Since FC has recommended a few times
already to IFIP to invest in new business opportunities, FC was pleased to note
that a request for investment in such an opportunity in the form of the
Professionalism project has been submitted to Council and FC was positive about
this request.
Mr Strous presented the IFIP
Strategy document, which lists the strategic aims and objectives as well as
proposed projects (full document can be found at StratRep.pdf). He outlined briefly how projects have to
be defined and handled.
The document was well
received from Council. A further detailed proposal for GA 2007 will be
developed by the Strategy Task Force. Mr Strous asked for volunteers to take
over proposed projects.
On Friday March 2nd Mr von Solms presented a document
containing some proposals concerning the restructuring of the IFIP’s EB and
Council. The content was presented using a short P/P presentation (full
presentation can be found at Restr.ppt).
Because this document had been
circulated amongst EB earlier, and had been sent also to all Council members,
several comments were received. The
President Elect discussed these comments, as well as some which originated
during the presentation at Council.
Council was in general agreement,
but requested that the document be updated to reflect the changes and additions
suggested and discussed.
On Saturday 3 March Mr von Solms submitted an updated
document, which was again presented through an updated P/P presentation. An
updated text copy was also submitted.
This proposal was accepted by Council.
A copy of the updated text document,
which will now be submitted to GA, is available at IFIPRestructVersion5.doc .
Mr Waxman brought forward the
following two proposals, which are consistent with the proposed restructuring
document, for consideration to EB:
1. Propose that the EB
enable TC Chairs to be able to give a voting proxy to a designated member of
their TC allowing that individual to represent the TC Chair at a specific GA
and TA meeting when the TC Chair is unable to attend.
2. Propose that the EB
(prior to the GA 2007 meeting) put in place a change to the present procedures
that will allow meeting attendance and voting by conference call. Such a procedure must provide a means for
those in attendance, personally present or attending by phone, to see the
voting record as it appears, in real time, on their computer screen.
The President pointed in general to
the proposals already made in his report (see President’s report.
It
has been discussed, whether it would be possible that in 2010 IFIP would have
at least one TC event in every continent and badge this as 50 years jubilee
event.
Mr
De Lotto reported on the progress of WCC 2008 in
Mr
Bishop as IPC Chair presented the important dates for the WCC. The
deadline with 1/4/2008 for transmission of papers, which was pushed from
Springer, has been seen as too early by Council. The President will support IPC to work with Springer to postpone
this date to May 2008.
The
President reported on the progress on the bids for WCC 2010. For details
please see report of Congress Steering Committee.
Mr Grafendorfer will
work as financial advisor for the site selection. General Chair and IPC Chair
will be appointed by Mr Brunnstein and Mr von Solms in cooperation at GA 2007
and presented at Council 2008.
The logo for WCC 2010
proposed by Marketing Committee was well received, but should express more the
evolution from 1968 to 2010. Marketing Committee will work on it.
Mr
Strous informed Council that the program for WITFOR 2007 is well on
track. In January Mr Strous attended a meeting in
Mr
Strous informed Council about concerns according:
-
the WITFOR website: very little progress,
communication problems are to be solved within next weeks
-
local logistics: will be solved within next
weeks
-
safety / security: There is nothing more
reported in the newspaper; his personal feeling was that he never felt unsafe
in
The
President will inform GA representatives about the improved situation and
will ask them to confirm, whether they plan to attend WIFOR and GA. He will
also remind them in the case of not attending to give a proxy.
Mr
Strous informed Council that a venue for WITFOR 2009 has not been fixed
for the time being. There existed contact to countries in
Mr von Solms reported on the project of IFIP’s IT Professional
Practice Task Force. He informed Council that the IFIP Task Force met in
Mr von Solms thanked Colin Thompson (UK) for drafting the
substantial report being presented to Council and for integrating comments from
participants. He made it clear that if the programme is to have a substantial
global impact then it will need significant resources. Task Force members
recognised that they needed to demonstrate their commitment by making
substantial financial contributions at this initial stage although they hope to
recover their initial investment through later revenue streams. Details of this
will be included in the Business Plan to be presented to GA 2007.
Initial expressions of
interest suggested that such a programme can attract substantial support from
major IT industry organisations. A clear commitment by IFIP collectively and
also by individual IFIP Member Societies is likely to encourage IT industry
bodies to commit significant resources to support the programme.
Mr Hughes from BCS gave a presentation about the work of the IFIP
Professional Practice Task Force (ProfProgr.ppt).
Mr Turner
advised that IFIP should watch carefully that the process is being driven by
IFIP and not by the industry.
Mr von Solms
commented that this project is one of the 5 projects in IFIP’s strategy goals.
He confirmed that Technical Assembly is very positive to support the project.
Council
welcomed
the Task Force report and thanked all concerned for their hard work.
Council invited the Task Force to continue their work and asked the
Professionalism Task Force to present its Final Report and Business Plan to GA
2007.
Council agreed (with 3 abstentions) that IFIP will provide initial funding
of up to €50K to match funding provided by the Member Societies on the Working
Party between Council and GA 2007.
Council
noted and accepted unanimously that the cost of the next phase of the project is
expected to require a further commitment of funds by IFIP of up to €150K to
match further funding contributed by IFIP member societies.
Mr
Schlamberger gave his report from the meeting of the Activity Management
Board. The meeting has been attended by
Review
of work done by AMB
The AMB has revised and refined the Event
Forms as proposed and agreed by the General Assembly 2007. The forms have been
related to the IFIP Secretariat which made them accessible on IFIP web site. An
address amb@ifip.org has been also provided
there for comments, remarks and proposals. The AMB was informed that the Event
Forms were seen by users as an advance but will be happy to receive any further
suggestions for their further improvement.
Regarding the Event Support System
there was no input from TCs and WGs as all seem to be happy with what they have
developed for their use, and no further actions by the AMB will be necessary.
Event
Facilitator Report
Mr
Schlamberger reported that Event Facilitator Ms Brauneis presented
the events organized by IFIP. The AMB was happy to note that the number of
events is steadily rising in the past six years (with an exception of year
2004). For 2007 there were 40 events reported to date. There were no proceeds
outstanding and Mrs Brauneis was receiving the necessary information by event
organizers regularly. The AMB found the form suitable where the data on events
for past six consecutive years is presented. The complete information is
available for possible analysis if so required (EvRep.pdf).
Risk Sharing by IFIP
A discussion about risk sharing by
IFIP within IFIP’s events and IFIP’s responsibilities to events started.
Mrs
Pejtersen saw a need for a study of risks for events, which should include an
examination whether IFIP can take over financial responsibility and she saw
also a lack of knowledge and training of event organizers. She also said that
IFIP’s support to events is not visible and IFIP should take over more responsibility
at events. She proposed that IFIP should
organize 1 IFIP day at Member Societies on a quarterly basis.
Mr
Brunnstein explained that IFIP do not have for the moment a
model for risk sharing.
Mr
Rauterberg proposed including the Member Societies (as members
of IFIP) in the event process. He also said that an improvement in the
cooperation between MS, IFIP and TCs is absolute necessary.
Mr
Bramer proposed to change the IFIP event support system, because the formerly
importance of the IFIP brand is not true ever more.
Mr
Johnson proposed the development of a model for stakeholders to award taking
the risk of holding an event.
Mr
Strous suggested asking EB to work on possibilities / options to encourage
organizers to work with IFIP.
Council
asked EB to come up with a proposal for risk sharing.
Input
from IFIP’s Strategic Aims
Mr
Schlamberger informed Council that the AMB reviewed the document
IFIP’s STRATEGIC AIMS as for a possible input for its activities and actions.
It was foreseen that Project 1. Dissemination of high quality
knowledge in ICT would
require commitment by the AMB as it is foreseen that a procedure for
quality assurance of IFIP events should be developed where in particular review
process, selection of reviewers, acceptance criteria and related matters should
be considered. Further, a procedure for the evaluation of compliance with the
quality assurance procedure is foreseen, as well as measurements for assessing
whether the goals were met. All of the above seems to be part of an ESS which
has been seen as a necessary part of organizing and carrying out IFIP events
helping event organizers and IFIP secretariat and accounting to carry out their
respective functions and tasks efficiently.
The AMB will continue the work on ESS by drafting a
system to be presented for discussion to the General Assembly 2007. The result
of its work should be specifications and that further work should be done by a
professional entity where the AMB would assume monitoring, coordination and
supervision.
Any
Other Business
The TC3 offered as a basis to build
upon its paper handling system that has been developed further into a
conference management system. The AMB was glad to have received this suggestion
and will be happy to receive related inputs by those that consider their event
support systems useful for a wider deployment.
WCC 2008
Mr
Brunnstein
reported in absence of OC and IPC chairs, that Mr von Solms had visited
Concerning financial aspects, no
changes were reported from OC chair. According to Mr Grafendorfer, number of
participants with break even finances will be about 1.100.
WCC 2010
Mr
Brunnstein
informed Council that bids were received from 5 IFIP Member Societies, offering
7 sites for WCC 2010:
In addition, 4 IFIP member societies
informed IFIP that they would not bid (ACM, BCS, IEEE-CS, GI).
Concerning WCC-2010 Site Selection,
CSC discussed related criteria. The following set of criteria was agreed as
basis for CSC´s suggestion to General Assembly:
•Financial
comparability/plausibility
•Access costs for
participants, complexity of access (visa)
•Involvement of TCs, MS
involvement in TC
•Commitment of Member Societies (Congress C. vs MS)
•Involvement of
authorities
•Nature/Motivation/plausibility
of sponsors
•Experience with previous
events
Mr
Brunnstein informed Council that CSC had asked Mr Grafendorfer and Mr Brunnstein
(as WCC 2010 Site Selection Committee) to visit bidding member societies and to
prepare a report for CSC which will (after due discussion in CSC, including
some rating) delivered to GA 2007 for decision about site of WCC 2010.
Mr
Brunnstein
informed Council that CSC accepted with regret that Mr von Solms left CSC
temporarily, in order to avoid some conflict of interest (as he represents
bidding CSSA in GA).
Matters Arising
Mr
Brunnstein
reported that, Mr von Solms, Mr Engel and Mr Johnson had agreed to
prepare a discussion paper for GA 2007 concerning the
Mr Kim reported from the
meeting of the Developing Countries Supporting Committee, which has been
attended by Raymond Morel, Leon Strous and Dong Yoon Kim.
Review of Sustainable
Development Program
IFIP has launched the SDP program
for one year ago; until now there were not any applicant yet. DCSC would like to encourage once again all
member societies and TCs to participate into this program. DCSC proposed to
alleviate some requirements for the applicants, like
Nationality: Citizen of full member
and regional affiliated members
Receiving organization: Any
developing countries.
Council
accepted the
suggestion.
Matters Arising
DCSC has discussed the use of the
DCSC funds that are available for TCs to be used to support speakers /
participants from developing countries. The funds are not used to the extent
possible and DCSC will address the TCs about this. In addition, DCSC will evaluate
whether a different approach for using these funds is necessary.
Council accepted the suggestion.
Mr
Avram reported in absence of Mr Laprie from the Marketing Committee
Meeting. The meeting of MC has been attended by Chris Avram, Walter Grafendorfer,
Raymond Morel and Niko Schlamberger.
Year 2010 special logo
A new logo was proposed to Council
for use in and around the special 50th anniversary of IFIP, 2010
(please see logo50.pdf). MC recommended the
following usages of the proposed logo:
• On the IFIP web site,
from the end of WCC2008;
• In the “What is IFIP”
PowerPoint presentation, immediately;
• In all WITFOR2009
materials, immediately;
• By all member societies,
from the end of 2008.
MC expected such use of the new logo
will maximise the exposure of, and profile of, IFIP’s special year, and avoid
any confusion with prior events.
Because there is some rework on the
logo necessary in order to show the evolution from 1960 to 2010, Council decided
to wait with the proposed actions until the new logo is ready.
A new web site
Mr Avram informed Council that the
secretariat has worked to produce a new architecture for the IFIP web site,
which is based on a content management system (MAMBO) allowing
• Time critical items may
be flagged and monitored to minimise outdated material;
• Delegation of
responsibility for maintenance of content will be possible (for example the TC
sites).
• Navigation is visible in
the web browsers; people can be sent useful URLs for useful information.
• Minor navigation changes
have been made.
Please note the URL http://ifip.banet.at/. MC recommended Council
members to visit the site and send Eduard their feedback.
WITFOR2007
MC noted, with concern, the need to
improve the information on WITFOR2007 on the existing IFIP web site. On the day
of the meeting, even the minimal information was not available due to a “WIKI
server failure”.
MC recommend urgent action on the
WITFOR2007 web site, because WITFOR2007 can and should be a major positive
marketing event for IFIP, the current situation is not only missing that
opportunity, but MC believed it does IFIP a disservice.
TC web sites
Based on EB decision the secretariat
has deferred the task of handing over to TCs web site maintenance of TC web
sites. This will proceed once the content management system is bedded-in.
This project will take copies of
existing TC web sites into IFIP servers; and hand over control and editing
duties to the TCs.
IFIP Affiliation card
Marketing committee was not aware of
any steps having been taken by EB toward the creation of an affiliation card.
Such a card has been proposed for all GA members, TC members, and WG members.
MC recommend a card design be
prepared by GA 2007, including
MC recommended a computer system,
enabling the maintenance of current contact details of affiliates, be prepared.
This would allow affiliate addresses to be maintained, in turn allowing cards
to be mailed to affiliates by the secretariat.
As Council saw no benefit in the “Affiliation card” the project has
been postponed. To acknowledge the work of the volunteers within IFIP it has
been considered to equip leading members with IFIP business cards.
Council instructed EB to
investigate the costs and to come up with a proposal at GA 2007.
Strategic projects
Marketing committee awaits
resolutions in relation to the IFIP strategy. MC expected to be commissioned to
undertake tasks in relation to Project 1 – Dissemination of high quality
knowledge in ICT.
Reports from Member Societies
Mr Brunnstein reported that
• IEEE-CS had a very
successful 60th anniversary year 2006, with several events
addressing important and historical developments.
• ACM will have its 60th year in 2007
but no special events are planned.
• BCS celebrates its 50th
anniversary in 2007. There will be a 3-day history conference especially
including the presentation of a reproduction of one Bomb (Turing´s machine
decoding German Enigma´s war messages).
• KISS will host Agora
meeting in June 2007, addressing Life Long Learning and Digital Solidarity
Fund. In
• In
IFIP
Strategy discussions and MS
Mr
Brunnstein reported that due to the small numbers of Member Societies present, there
was only a short discussion. Member Society representatives agreed that IFIP
should make more efforts in supporting dissemination of information to MS, and
also to support cooperation of Member Societies in dedicated projects (such as
Professionalism and IT).
IFIP Projects
Mr
Brunnstein
informed Council that IFIP’s project “Professional Practice Programme” and also
“AGORA” were discussed at MRSC meeting and were regarded as prototypes of
improved cooperation and information flow between IFIP Member Societies and
IFIP (esp. TCs). About content of the projects are described elsewhere within
these minutes.
Mr Turner reported
from the Publications Committee:
Copyright
form
Examples of copyright forms from two
IFIP Member Societies were distributed to the committee. An updated and improved IFIP form will be
developed by the PC Chair and sent to the committee members for discussion and
approval. The intent is to report the
use of the new form to the GA during its 2007 meeting.
Copyright
policies
Mr Turner reported that two
difficulties in producing a copyright form are that there is no statement of
copyright policy by IFIP, and IFIP does not hold the copyright for all “IFIP”
publications (e.g., journals). A policy
will be drafted by the PC Chair and distributed to the committee for discussion
and possible adoption by email. After
adoption the policy will be submitted to the TC Chairs for comment and possible
approval, and GA will be invited to endorse the policy. The policy will be only for IFIP-held
copyrights.
Revised
information and procedures for authors and editors
This item was included in the
Publisher’s report below.
Mr
Turner presented the next actions for Publications Committee:
1.
to prepare a report and recommendations relative to
publications pricing and royalty distribution and distribute to committee
members. (Turner)
2.
to provide suggestions on possible colour alternatives for
book covers. (Brais)
3.
to prepare and circulate a draft of a revised copyright
form. (Turner)
4.
to investigate the electronic submission of copyright forms.
(Turner)
5.
to prepare and circulate a draft statement of IFIP
publication policy. (Turner)
Council agreed
Publisher’s Report
Ms Brais reported that in 2006 34
books and in 2007 2 books have been published. There are currently 20 books
scheduled for 2007.
WCC 2008
Ms Brais informed Council that
preliminary discussion between the Publisher and IFIP have started and reminded
Council that the sooner the preparations begin for publishing the WCC 2008
volumes, the better it would be.
Revised Volume Editor Instructions
As discussed at the IFIP GA
2006, the Publisher has compiled a set of instructions and additional
materials. The new instructions are made to help to ease the transition from
Volume Editor to Volume Editor as proceddings are publshed over time (These new
documents can be seen soon at the IFIP Series Page).
Springer Link
Usage Statistics: The Publisher was pleased to report that the IFIP Series finished
2006 with 20,548 full-text downloads. This represented an increase of about
378% in downloads since end of 2005. This usage statistics will work to help
the citations and recognation of the IFIP Main Series.
Google Partnership: Ms Brais reported
that Springer has teamed with Google to hone the metadata on its SpringerLink
site, so that it better complies with the Google Search engine. Further,
Springer has let Google index SpringerLink and the full-text of all PDF
articles found in SpringerLink. In return, Springer has allowed Google to place
relevant ads along the side of some SpringerLink pages. Users can search
selected content of a Springer book whe going to Google Book Search. They are
then presented with lnks to the book on
Springer’s website, where the book ca be purchased.
The Publisher expressed
that this provides a great marketing opportunity for the IFIP Series, as well
as an indirect advantage towards improvig IFIP citations.
IFIP Online Bookseries: The publisher informed Council that the Springer eBook
Collection was awarded the prize for the Best STM Information Product of 2006.
The Springer eBook packages includes the IFIP Main Series.
IFIP Open Access Plan
Ms Brais reported that the Publisher worked on a plan to enable
continued free access to the IFIP Series through restructuring the current bulk
sale grid and providing a new online-only publication option for smaller
conferences (full report is at: PublRep.pdf).
Marketing
Ms Brais informed Council that Springer’s marketing team is in the
process of planning an e-campaign for the IFIP Series in the second half of
2007, featuring an e-newsletter and online promotion. More details will be
available at General Assembly in August.
IFIP Journals: Education and Information Technologies
Ms
Brais reported that the journal continues to publish on time for 2007. There
is a special WCC 2006 issue planned for publication in 2007, edited by J Turner
and D Kumar. The publisher encouraged TC3 and other interested communities to
urge their members to submit papers to EAIT at www.edmgr.com/eait . Downloads for 2006
climbed to 17,833 – topping both 2004 and 2005 levels.
Financial
Ms
Brais reported on the
financial aspects:
USD Euro New Books
January—June 1999 $256,290.99 €266,542.63 8
July—December 1999 $332,633.65 €345,939.04 16
January—June
2000 $297,686.69 €309,594.19 12
July—December 2000 $355,897.89 €391,487.68 11
January—June 2001 $261,495.37 €291,567.34 8
July—December 2001 $289,309.21 €324,315.57 15
January—June 2002 $218,871.18 €244,763.70 8
July—December 2002 $414,840.22 €418,615.27 23
January—June 2003 $449,935.03 €408,271.11 13
July—December 2003 $287,117.00 €248,557.00 8
January—June 2004 $122,224.00
€99,099.00 6
July—December 2004 $406,789.89 €324,486.37 28
January—June 2005 $257,281.63 €200,087.93 12
July—December 2005 $234,616.49 €198,037.01 13
January—June 2006 $246,597.82
€199,349.70 25
July—December 2006 $310,264.27 €248,367.30 9
o
Sales
of IFIP titles in the second half of 2006 totalled nearly 250,000 Euro
($310K+). The total sales for the year amounted to €398,125 ($490K+).
o
Bulk
sales accounted for slightly over 20% of the revenue in 2005 revenue. In 2006,
bulk sales accounted for approximately 28% of the revenue.
o
Royalties
paid to IFIP for the IFIP Series totalled €15,669.77 ($19,383.69) for the first
half of 2006, with a total of €41,149 ($51,181.44) paid to IFIP for the year.
o
Royalties
paid to IFIP for the IFIP-LNCS series totalled €20,919 for the first half of
2006, with a total of €57,580 paid in royalties for the year.
Projection
Springer had currently 2 books published for 2007, with 20
additional titles currently expected. Ms
Brais asked TC Chairs to examine closely the list at Publ-AppA.pdf
and alert her to projects not listed; she also asked to recruit conference
organizers to publish in the IFIP series.
Ms Brais reminded Council to note
that sales on the more recently published titles (including WCC titles) are not
yet included. IFIP should expect to see greater revenues for the second half of
2006.
Mr
Turner reported that in Publications Committee following the official business
meeting, there was a closed meeting of PC members who are not associated with
potential outsource providers for an IFIP DL.
Also attending were the IFIP Head of Secretariat and the IFIP
President-elect. This meeting produced a
confidential memo to the IFIP President containing a detailed analysis of
options and proposals for implementing an IFIP digital library. The President thanked Publications
Committee for their work to analyse the proposals and options.
A task force will be established by
the President / President Elect with the task to look into open questions in
the proposals and to come up with a proposal for EB in June 2007.
Mr von Solms presented his
report as Chairman of Technical Assembly. The Chairs of TC-1, TC-3, TC-5, TC-9, TC-10, TC-11, TC-12, TC-13, TC-14 (represented by
vice-chair Mr Rauterberg) Ms Bishop (WCC 2008) attended the
TA meeting. Apologies were received from TC-2, TC-6, TC-7, TC-8.
Minutes of previous GA meeting
(minutes of GA 2006 in
WCC event proceeds to TCs
(p 30 of the official minutes)
TA requested that a new agreement be drafted with respect
to the event proceeds for TCs participating in a WCC. Despite the request of
TA, no new proposal has been circulated yet. Since clarity about this issue is
one of the elements in the motivation for TC members to participate in WCC
2008, TA strongly requests from EB that such a proposal is drafted and
circulated before end of April.
Financial reporting to
TCs (p 30)
TA reiterated its statement that with respect to further improvements in
the accounting system, no progress has been made to the knowledge of TA. The
current reporting to the TCs, although valuable in itself and an improvement, the
information provided does still not provide sufficient details to quickly
analyze deviations in trends and budgets. TA requests from EB to work on this
with priority and provide a proposal for improvement at GA 2007 at the latest.
IFIP Schools (p 31/32)
Mr von Solms reported that there is an interest
from TC-2 and TC-6 to organize an
Reviewing of Aims and
Scopes (p 31)
Reviewing the aims and scopes, which are published in the
bulletin and on the web, should be a periodic exercise for the TCs and WGs. TCs
are requested to check the status of their aims and scopes.
Professional
(Expert speakers) (p 31)
TC 13 has worked on this aspect, and a framework is
available on the TC 13 site.
Website hosting (p 33)
This issue is still open. The inventory among TCs to
indicate their interest resulted only in a limited response. TA was surprised
about the lack of progress on an issue that cannot be difficult from a
technical point of view. Some TCs like TC-12 and TC-13 inform TA that they have
very adequate (new / renewed) websites that include facilities for remote
content management. Easy to build, easy to use. TA requested EB to give
priority to the website project. TA / TCs are offering their expertise and
assistance to this project.
Archive
material (p 33)
TCs are reminded to send archive material to the IFIP
Secretariat.
TC reports
The TC Chairs presented briefly some highlights.
For details, reference was made to the individual TC reports.
TC-14 submitted proposals to establish two new working
groups: WG 14.6 Interactive TV and WG 14.7 Art and Entertainment. TA approved
the establishment of the two new working groups.
Strategic future of IFIP
IFIP Strategy document
Mr von Solms informed Council that TA
was very positive about the new document. One important concern is expressed
with respect to the necessary resources for the implementation of the projects.
In order to make the projects happen, the major member societies need to be
involved and a “champion” for each project should be found. If necessary, TA
was of the opinion that, if necessary, expertise to manage the projects should
be “purchased”.
A few suggestions for enhancement will be included in the
next version.
IFIP EB / Council restructuring
proposal
TA welcomed the proposals and finds this a major step in the
right direction to lay the basis for enabling the strategic objectives to be
achieved. In general, TA supported the proposals. It was felt that the role of
working groups should get more attention.
WCC 2008
The international program co-chair, Prof. Judith Bishop, had
presented the status of preparations and communication with respect to the part
of the program that will be filled with parallel conferences of TCs and WGs. Guidelines
and requests will be circulated to all TCs.
WCC 2010
TA was positive about having a jubilee event in 2010. TCs
were willing to contribute but were of the opinion that this opportunity should
be taken to take a different approach (maybe even use a different name) and
make this a really different type of event compared to the traditional WCC with
a series of parallel conferences. Ideas were already launched and these are
very promising. In order to make this a success, TA is of the opinion that the
general outline must be drafted as soon as possible. Therefore, TA suggested
that the General Chair and IPC chair for the 2010 jubilee event are appointed
at GA 2007 (when the site will be selected). At the same time a small task
force should be established, consisting of representatives from TA and from
member societies whose task it is to draft, together with the General Chair and
the IPC chair, the general outline for the event, to be presented at Council
2008.
TC-3 Agora project
The project has been discussed during the TC Chair dinner.
Details can be found at TC-3 report.
[Please note: Full TC reports including participation
statistics are available at http://www.ifip.org/minutes/c2007.htm. In order to avoid
duplication only key information and issues addressed during Council are
included below. Regularly updated directory information for all IFIP Technical
Committees and Working Groups is available at http://www.ifip.org/bulletin/bulltcs/b_tcs.htm ]
URL: http://www.kb.ecei.tohoku.ac.jp/IFIP-TC1/
Forthcoming business meetings:
TC1 March 25th, 2007
Forthcoming business meetings:
TC 2 June 17th - 18th,
2007
URL: http://wwwedu.ge.ch/cptic/prospective/projets/ifip/
Mr
Wibe and Mr Morel presented
the AGORA project to Council (for details please look at AGORA.ppt
and AGORA.pdf )
Forthcoming business meetings:
TC 3 Sept 29th
- 30th, 2007 Prag,
Czech Rep.
Directory
information: http://www.ifip.or.at/bulletin/bulltcs/memtc05.htm
Forthcoming business meetings:
TC 5 Sept
8th – 9th, 2007
URL: http://www.ifip.tu-graz.ac.at/TC6/
Forthcoming business meetings:
TC 6 May 18th - 19th, 2007
TC 6 Sep
28th - 29th, 2007
URL: http://www.math.Virginia.EDU/~ifip
Forthcoming
business meetings:
TC 7 July 23rd – 27th,
2007
No report has
been submitted.
URL: http://www.info.fundp.ac.be/~jbl/IFIP_tc9/index.html
Forthcoming
business meetings:
TC 9 Sep 28th, 2007
URL: http://www.upb.de/cs/ag/-ammig/TC10-Webpages/membertc10.htm
Forthcoming
business meetings:
TC 10 April
16th, 2007 Nice,
URL: http://www.ifip.tu-graz.ac.at/TC11/
The President
congratulated TC-11 to the start of the new journal “Critical Infrastructure
Protection”
Forthcoming
business meetings:
TC
11 May 13th, 2007
Forthcoming
business meetings:
TC 12 Sept
2007
Ms Pejtersen presented the new
website of TC-13.
Forthcoming business meetings:
TC 13 March 27th – 28th, 2007
TC 13 Sept 9th,
2007
URL: http://www.org.id.tue.nl/IFIP-TC14/
Forthcoming business meetings:
SG 16 June 14th – 17th, 2007
Mr Shadbolt form the British
Computer Society (BCS) gave a presentation about “Public
Engagement a Global Challenge” (Full presentation can be found at Public-Engagement-IFIP.ppt.
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2007 |
GA |
August 24th - 27th (following WITFOR
2007 in |
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2008 |
Council |
February 27th - March 1st
2008, probably |
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GA |
September 10th - 13th,
2008 (following WCC 2008, Sept 7th - 10th 2008 in |
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2009 |
Council |
March 2009, Open for invitations |
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GA |
September 2009 (potentially
following WITFOR 2009) |
The attention of member societies is
drawn to the importance of venues having easy access to major international
airports.
The President concluded by again thanking the hosts for their hospitality and everyone
present for their contributions.
He wished everyone a
safe journey home and declared the meeting closed.